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ASHA certification maintenance audit: what your PDH records must show

ASHA has different audit instructions for CE Registry participants and nonparticipants. Here is what to keep, what the records must show, and where to find the audit instructions.

Keep your certificates

ASHA advises keeping documentation of your completed professional development activities in case of an audit or reinstatement. Check its audit procedures for the forms and supporting records that apply to you.

What a certificate of completion must include

ASHA says certificates of completion "must include the following information":

  • "Your name as the participant"
  • "Title of the course or activity"
  • "Name of the sponsoring organization or college/university"
  • "Date(s) of attendance or completion"
  • "Number of professional development hours earned"

If ASHA selects you for an audit

ASHA says it notifies you when you submit your Compliance Form. If you do not participate in the CE Registry, or participate but have fewer than 30 hours on the Registry, ASHA says its audit requires the Certification Maintenance Record Keeping Form (PDF) and a copy of the certificate of completion for each course, plus a college transcript if applicable, within 60 days of notification. ASHA says Registry participants with at least 3.0 ASHA CEUs registered in the interval need no additional documentation if selected. Read ASHA's audit procedures and audit questions and follow the instructions for your situation.

When there is no certificate

ASHA says: "If an organization does not provide verification of attendance, you can use the Verification of Attendance Form [PDF] to keep track of the hours you've completed." For college coursework, "be sure to keep a copy of your transcript."

If you don't use the CE Registry

Annual subscribers of the ASHA CE Registry "can view all the ASHA CEUs that you've earned by logging into your ASHA account." ASHA says: "If you are not a CE Registry subscriber, we recommend tracking the PDHs that you earn by (1) recording them using your own method and (2) including the bulleted information above under Certificates of Completion."

Our free ASHA certification maintenance hours planner has a printable PDH log that records the date completed, title, who offered it, content area and PDHs for each activity. If your certificates show ASHA CEUs, see how ASHA CEUs and semester hours convert to PDHs.

Hours you choose yourself

ASHA says "you don't need prior approval from ASHA for the activities you choose." Special Learning is not an ASHA Approved CE Provider, and our courses are not ASHA CEUs. If you choose a recorded course, Compassionate Mandated Reporting Across Disciplines runs 110 minutes and costs $39, paid once; after you pass its quiz, its certificate shows Special Learning as the sponsoring organization, your name, the course title, the dates and the hours. You decide whether its content fits ASHA's Scope of Practice for you. We do not claim it meets Content Area 1 or Content Area 2. Read what ASHA says about courses from other providers.

Common questions

What does ASHA ask for in a certification maintenance audit?

ASHA says those selected for audit who do not use the CE Registry, or who have fewer than 30 hours on it, must submit the Record Keeping Form, certificates and a college transcript if applicable within 60 days. Different instructions apply to Registry participants with at least 3.0 ASHA CEUs registered in the interval.

What must a certificate of completion show for ASHA?

ASHA lists your name as the participant, the title of the course or activity, the name of the sponsoring organization or college/university, the date(s) of attendance or completion, and the number of professional development hours earned.

What if an organization does not provide verification of attendance?

ASHA says that if an organization does not provide verification of attendance, you can use its Verification of Attendance Form to keep track of the hours you have completed.

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