Good records and safe handoffs come from small habits: writing what was seen, saying when something was missed, and asking before improvising. This sheet gives a supervisor five fictional scenarios for a short feedback conversation, so no student or client information is needed.
Download the free PDF (2 pages)
How to use it
- Print the sheet, or work through the scenarios below together.
- Ask your trainee to choose or write the response that best supports an accurate record and an appropriate next step.
- Talk through the discussion key, then close the huddle: one skill to practice next, who gives feedback, and when you check in.
The five scenarios
- A note says "the learner was distracted." The trainee actually observed three looks away during a two-minute exercise. What should the note say instead?
- The written plan does not describe a situation the technician encounters. Choose: A, invent a new procedure; or B, pause and ask the supervisor under team procedures.
- A measurement was missed. Choose: A, estimate a value from memory and record it as observed; or B, mark the gap and tell the supervisor.
- A supervisor says "good job." Write one more specific feedback sentence about a fictional measurement practice.
- At handoff, what two facts could a trainee report without interpreting an unknown cause?
Close the huddle
- Agree on one skill to practice next.
- Agree on who will provide feedback.
- Agree on when to check in.
Show the answer key
1. Example: "Looked away from the task three times during a two-minute practice." Record only what was actually observed and use the team's definitions.
2. B. If the plan does not cover the situation, use team procedures to pause and ask the supervisor.
3. B. Acknowledge the gap and report it. Do not present an estimate as a direct observation.
4. Example: "You recorded four bell rings during the two-minute practice and wrote down the observation period." Feedback should name an observable action.
5. Examples include what was directly observed and which data were or were not recorded. Avoid inventing an explanation; ask the supervisor what else belongs in the team's handoff.
Free tool to help: Our free supervision log keeps track of supervision sessions and hours across every technician you supervise: special-learning.com/tools/supervision-log/
Another practice sheet: Frequency or duration?
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Use fictional examples only. Follow your organization’s policies and the applicable board’s requirements.