Agency training toolkit / Group capacity calculator
Training group capacity calculator
Estimate how many groups and sessions you need when each learner attends the same series once. Use the results to plan instructor time and staff coverage.
Estimate your schedule
Groups = learners ÷ capacity, rounded up. Sessions = groups × sessions in the series. Delivery hours = sessions × hours per session. Learner hours = learners × sessions in the series × hours per session.
Enter your numbers and choose Calculate schedule.
The example assumes the same session count and length for every group, with each learner attending once. Delivery hours add all group sessions; they are not calendar elapsed time, which depends on staffing and parallel sessions. Change the sample values for your plan.
Use the estimate
Confirm staff availability, coverage and trainer schedules. If groups have different session lengths or requirements, calculate them separately. Make space for questions, missed sessions and follow-up in your own plan.
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